Overview

The counter system is like a mini inventory system that allows you to see how many of something you have left and deplete it each time one is sold. It is not linked to inventory and can be adjusted on the fly.

This can be used for keeping track of sale items rather than individual Inventory products. For example, you can make an Item called soup of the day and assign a counter value to it. Each time one is sold the counter will go down. When it reaches zero you will not be able to sell that Item.

You also have Menu Counter Sets. These allow you to essentially create a new Product or item and deplete that item each time one of your actual Menu Items are sold.

For example, you may want to keep track of a special bottle of vodka which is used in several cocktails. You would create a Menu Counter Set for the Vodka and assign that set to each Menu Item that contains it. That way you can keep track and know exactly when the Vodka has run out. As soon as the Vodka has gone, you will no longer be able to sell any of the cocktails that used it. 

The Setup

To add a counter to a Menu Item, do the following

1. Go to Back Office > Menu > Menu Items

2. Select the Menu Item

3. Tick “Counter Enabled”

4. Add a value under “Counter Value” (This is how many of that Item you currently have)

5. Add a value under “Counter Multiplier” (This is how many Items will be removed from the counter when the Item is sold)

6. Save

You have the option to turn on I.A.N which stans for “Item Availability Notice”. This is a button on the logon screen that gives you a list of all Menu Items with counters enabled. It shows you how many of each are left and allows you to remove the counter or set it to a new value. 

1. Go to Back Office > Settings > POS > 

2. Set “Show I.A.N.” to “On”

3. Save Settings

Item Availability Notice

Once enabled by going to Go to Back Office > Settings > POS > and setting “Show I.A.N.” to “On”

You will see the following button on the login screen

Click on the button and you will be taken to the following screen

This screen lists all of the items that currently have counters. In this screen you can do the following

Print – Print the list to the receipt printer

Remove Counter – This will remove the counter from the Item which means you are no longer tracking it and it will no longer appear on this screen

Edit Count / Availability – Here you can change how many of that Item are available

Menu Counter Sets

Menu Counter Sets allow you to create a new temporary Product and relate that product to multiple Menu Items. Each of these Items will show the same availability. When one gets sold then the count for all of them will be depleted

For example, you may want to keep track of a special bottle of vodka which is used in several cocktails. You would create a Menu Counter Set for the Vodka and assign that set to each Menu Item that contains it. That way you can keep track and know exactly when the Vodka has run out. As soon as the Vodka has gone, you will no longer be able to sell any of the cocktails that used it

1. Go to Back Office > Menu > Menu Counter Sets

2. Click on

Enter the details of what you want to track

Counter Name – What you want to call the Counter. We will add “Patty”

Quantity Left – How many you have in inventory. We will add “10”

Active – If Yes then the counter set will be used. If set to No then it will not

Affected Item – A list of the Items that can Deplete this Counter Set

Add Item – Choose an Item from the list. This is how you add an item that you would like to take away from the Counter Set. We will choose a selection of Burgers

4. Press “Save Set”
   

The I.A.N Will show a separate line for each Menu Item. If you change the value of 1 of the Items it will affect the others

Using the Counter System

• The name of the button is not using the bottom line

• The button does not have a graphic

Each time you press the button to sell the item one will be removed from the quantity available. If the Menu Item is related to a Menu Counter Set then one will be removed from the quantity of every Item in that set.

The figure updates when the button is loaded, this means you have to leave the category and go back into it to see the updated quantity. If someone on another till logs on after you have pressed the button then they will see the updated counter amount.

The counter in the database goes down as soon as you hit the button. If someone tries to sell the Item when the counter is at zero they will be met with the following Message

It is a flexible system so you are able to sell the Item anyway.